The Sports Pony Studbook Society

 

Studbook Office:   The Last House, Keysoe Row West, Keysoe, Bedfordshire MK44 2JJ

Tel: 07703 566066 or 

 

A Private Limited Company - Companies House (Cardiff) Registration No. 4106148

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INFORMATION
including Frequently Asked Questions

Click on the question to jump to the answer...

 

Click here to find out  how to change the owner's details in an SPSS passport

 

 

Click here to download an Information Leaflet

General Questions:

*  What is a sports pony?

Why do we need a Sports Pony Studbook?

What ponies are eligible for registration with the SPSS?

How can you find out more?

*  Who is on the SPSS Committee?

*  How do I get a copy of the SPSS rule book?

*  What do the abbreviations used on the site mean?

*  How do I make a complaint or appeal against a decision?

Grading Questions:

*  How do I enter my pony for grading?

*  What happens at a grading?

*  What is the expected 'turn-out' at the Grading?

*  How do I prepare my pony for Grading?

Where can I find the Grading Entry Forms?

Passport/Registration Questions:

*  How do I change the owner's details in an SPSS passport?

*  Are there any height restrictions?

*  Can I use a prefix when naming my pony?

How do I get a passport for my foal?

*  When does my foal need a passport?

*  What are the legal responsibilities of owners in relation to equine passports?

From left to right:  High achieving Sports Ponies who have all represented their country at European Championships - Manitu N (SPSS Elite Stallion); Machno Carwyn (SPSS Elite Stallion and son of SPSS Elite stallion Carregcoch Bleddyn) and Red Alert (son of SPSS Elite stallion Laban)

 

What is a sports pony?

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The nine indigenous Mountain and Moorland pony breeds of Great Britain are amongst the national treasures of these islands and the incomparable British Riding Pony is almost equally revered amongst equestrians of every age and nationality. Despite this, across the disciplines – and most particularly in dressage and showjumping -- growing numbers of children are competing on imported sports ponies bred in mainland Europe. In fact, many of these ponies can trace almost every one of their ancestors to one or other of our native pony or riding pony studbooks. However, because they have been selectively bred and performance tested for several generations for their paces, performance talent, soundness and temperament, rather than for breed type or show ring potential, they are now more like a small warmblood competition horse than a cross-bred pony and their proven record of wins at top junior international level is increasingly making them the first choice for keen children, parents, trainers and sponsors.

 

Why do we need a Sports Pony Studbook?

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As interest in these ponies has grown, not only schoolmaster geldings but also graded stallions, approved mares and younger ungraded colts and fillies have been imported and a number of enthusiasts have begun to breed from them. However, until recently it was impossible to register the vast majority of these ponies or their progeny in the main section of any stud book as no existing organisation graded or approved the ponies as breeding stock in the European manner.  The formation of the Sports Pony Studbook Society (SPSS) has solved this problem and, as the only specialised sports pony stud book recognised by DEFRA, all SPSS registration documents also conform to the EU requirements for universal equine passports.

 

What ponies are eligible for registration with the SPSS?

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ALL stallions and mares already graded into a recognised European or American sports pony or warmblood pony stud book are automatically eligible for entry into the SPSS stud book. All stallions and mares with pedigree papers from all other recognised pony stud books (both British and foreign) that successfully attend a SPSS grading will also enter the studbook. Progeny of stallions and mares in the SPSS (apart from pure-bred offspring eligible for the stud books of one of the indigenous Mountain and Moorland breeds of the UK) are eligible for a SPSS passport/papers and may attend grading in due course. If graded they will enter the SPSS stud book as approved breeding stallions and mares in their own right.

 

The SPSS has already graded and licensed some exceptional breeding stock, ranging from European team ponies to youngsters with sports potential. It particularly welcomes registration and grading enquiries from British-bred pony stallions and mares with a proven competition record as children’s mounts as the SPSS committee attaches great importance to the development of a child-friendly pony that also has true sports talent.

 

How can you find out more?

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If you would like to register or grade your pony with the SPSS then there is more information on the specific pages of this site or you can call the Studbook Office and talk to our Studbook Secretary, Philippa Cole, on 07703 566066  or write to her at the address at the top of this page.

 

As the Studbook Secretary, Philippa is responsible for the routine administration of the Studbook including issuing and updating passports, registering ponies with passports from other Studbooks, maintaining the studbook database and as the initial point of contact for questions and enquiries.  Philippa also acts as webmaster and administrator of the Facebook page.

 

For queries, news or other information concerning the Web Site please

 

 

 

 

Who is on the SPSS Committee?

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The SPSS Committee consists of:

   

Celia Clarke (Chairman)

Jackie Vincent (Finance);

Lucy Sheldrake

Jacke Mathieson

Kerensa Pluess Cobbledick

Philippa Cole (Website/Facebook)

Hannah Owen (Facebook/Photographs)

Jane Hoskin

Kate Odey

In addition, Philippa Cole is the Studbook Secretary and (from 1st April 2014) is responsible for the routine administration of the Studbook including issuing and updating passports, registering ponies with passports form other Studbooks, maintaining the studbook database and as the initial point of contact for questions and enquiries.  Philippa can be contacted on 07703 566066.

 

How do I get a copy of the SPSS Rule Book?

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The latest SPSS Rule Book (updated as at 1st January 2012) can be downloaded by clicking here or can be obtained by sending a stamped addressed envelope to the SPSS Studbook Office (address at top of page) - please make sure you include a note to say what you want!!

 

What do the abbreviations used on the site mean?

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AES = Anglo European Studbook

ApHC = Appaloosa Horse Club

BApS = British Appaloosa Society

BCS = British Connemara Society

BHD = British Horse Database

BPS = British Palomino Society

BRP = British Riding Pony

BSPA = British Skewbald and Piebald Association

BWBS = British Warmblood Society

BWP = Belgian Warmblood

CHAPS = Coloured Horse & Pony Society

Conn = Connemara

D-Old = Danish Oldenburg

DRP = Deutsche Reitpony  (ie German Riding Pony)

DSP = Dansk Sports Ponyavl (ie Danish Sports Pony)

GRP = German Riding Pony

GSB = General Studbook (ie TB)

Hann = Hanoverian

HPA = Horse Passport Agency

ID = Irish Draft

KWPN = Koninklijk Warmbloed Paardenstamboek Nederland

NF = New Forest

NPA =Nederlands Pony met Arabisch bloed

NRPS = Nederlands Rijpaarden en Pony Stamboek

NWPCS = Nederlands Welsh Pony & Cob Stamboek

OLD = Oldenburg

PB = Part Bred

SHAPS = Spotted Horse and Pony Society

SHB(GB) = Sport Horse Breeding (Great Britain)

SPSS = Sports Pony Studbook Society

TB = Thoroughbred

TRAK = Trakhener

W'BYS = Weatherbys

WPCS = Welsh Pony & Cob Society

XX = Thoroughbred

 

How do I make a complaint or appeal against a decision?

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Customer Service is important to the SPSS and we endeavour to provide a high quality service at all times. If you have an issue, please contact us to discuss it as soon as possible and we will try to resolve it informally. However, if you would like to register a formal complaint or if you want to appeal against a decision we have made, please follow the procedure below and we will then investigate formally.

 

Informal Contact Details: To contact us informally,  ; phone the Studbook Secretary (Philippa Cole) on 07703 566066.

 

Formal Process: Please make your complaint or appeal in writing to the SPSS Studbook Office either by post or email clearly indicating that it is a complaint or appeal and providing as much detail about the issue as possible. We will then:

(1)

Provide written (by post and/or email) acknowledgement of receipt of the complaint or appeal within 1 working day of receipt.

(2)

Provide written confirmation of how the complaint/appeal will be dealt with within 15 working days.

(3)

Provide written confirmation of the outcome, including a procedure to appeal that outcome if applicable.

Formal Contact Details: To contact us formally with a complaint or appeal, please   ; or write to us at: SPSS Studbook Office, The Last House, Keysoe Row West, Keysoe, Bedfordshire MK44 2JJ.

 

Click here to download the above information as a PDF file.

 

How do I enter my pony for Grading?

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Stage 1:  Check that your pony is no more than 158cms in height.  Note that ponies close to the height limit may have to produce proof of height; this can be a letter from a vet or JMB certificate.

 

Stage 2:  If not already a member, join the SPSS - click here for membership fees and application form.  Note that your membership application can be sent to the Studbook Office at the same time as your pony's registration and grading forms.

 

Stage 3:  If you pony is not already registered with the SPSS - ie does not have an SPSS passport or their non-SPSS passport overstamped by the SPSS - then complete the relevant Registration Form - fees and forms are available on the Registrations page (click here).

 

Stage 4:  If the Grading Date for the year has been announced then you can download entry forms and enter at the same time as returning your pony's registration form.  If the date has not yet been announced or entries have closed but you have registered your pony and expressed an interesting in grading him/her, then the Studbook Office will notify you as soon as the next Grading dates are announced.  Details of the next Gradings are here

 

If at any point you have any questions on any of the process, please call or email the Studbook Office (details at top of page)

 

What happens at a Grading?

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The ponies will be individually inspected for conformation, in hand and loose movement and given an opportunity to loose jump at the owner’s discretion.  Ponies can also be shown under saddle, either just on the flat or to jump as well. Note that mares in foal or with a foal at foot are not required to loose jump or be ridden.  In addition, competition and progeny results are taken into account as well as performance on the day – details should be submitted with the Grading Entry Form.  Note that young ponies are not disadvantaged by not having a competition or progeny record.

Penny Walster presents 2010 Mare Champion, Bathleyhills Seaspray to the Judges

Photo by kind permission of Julia Shearwood Photography

Firstly, the ponies will be shown individually, 'on the triangle', so that they can be assessed for conformation and movement.  Enter the arena at walk and go over to the judges.  Stand your pony up in front of them – there may well be two parallel poles to indicate the spot.  It is generally advised to stand in front of your pony so that the judges get a clear view and it is best if the pony stands with the front leg nearest to the judge slightly forward and the back leg nearest to the judge slightly back.  When the judges move to look at the other side of your pony then push him/her back a step so that he/she stands nicely again. 

 

Once the judges have done the visual assessment, they will then direct you how to proceed.  This can be to walk directly away from them, then to turn and come straight back or it may be to walk around the triangle of poles (generally on the right rein so the handler is not between the judges and the pony).  Sometimes the judges will ask for both to be done!

After the walk has been shown, the judges will normally then ask for a trot around the triangle.  The key points are to go straight away from the judges and straight again on the way back; extend the trot when side on to the judges.  Note that being straight is more important than following the exact triangle – the poles are for guidance only.

 

Once you have completed a circuit in trot, then at both the SPSS Grading and the In-Hand Show, the next stage is to show the pony loose – note that this may not be required at a different show!  This enables the judges to see their loose movement and to finalise the marks for temperament. The owners can then decide whether or not to show their pony loose down a pre-built jumping lane.  The fences do not have to be high for youngsters and can be built up over 3 or 4 attempts as the judges look at the technique and attitude at this point.

 

Once all the ponies have been assessed in-hand and loose, then any ponies being ridden return individually to the arena.  Ridden ponies are expected to show their ridden paces and can jump if they wished. For the flatwork section, the judges want to see the working paces as well as extended trot and canter. Showing walk on a long rein with the pony fully stretched is also considered very important as this shows the correct attitude and suppleness of the pony.

 

Those stallions forward as jumping ponies wishing to gain BSJA approval have to jump a show jumping course at the BSJA's set height in front of a BSJA Assessor (SPSS will arrange an Assessors attendance if required).  Stallions that are clear over the set height have the option to come back in and jump higher, at their owners' discretion. Note that technique is considered as important by the judges as the height scaled.  Contact the Studbook Office for current BSJA assessment heights as these depend on the height & age of the pony.

 

What is the expected 'turn-out' at the Grading?

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Ponies should be presented plaited (a running plait or looped long plaits is acceptable for pure-bred Mountain & Moorland ponies).  Ponies should be shown in a snaffle bridle with reins or leather lead rein.  No boots or bandages are to be worn other than for the loose and ridden jumping (if wished). 

 

Handlers should wear shoes/trainers and clothes (preferably white or light coloured) that are comfortable for running!  Hats and riding boots must be worn by all those riding and hats are advised for those showing in-hand.

 

An example of correct turnout for the handler is shown on the right but at SPSS shows and gradings no-one will be disadvantaged by their outfit so please don't use us as an excuse to go shopping (unless you want to that is!)!!

   

How do I prepare my pony for Grading?

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Get your pony used to standing up correctly for the judge and walking and trotting in-hand around a large 'triangle' of white poles as this will make the showing on the triangle part far less stressful.  There may also be plant pots for decoration!

 

Teach your pony to turn by raising your outside hand towards its face when trotting on the triangle. This will make your turns tighter and tidier.

 

When showing on the triangle, note that the poles are there for guidance only and it is most important to walk/trot (as directed) straight away from the judges, to take the trot forward

 

Practise loose schooling/jumping your pony a few times so that it has the basic idea of what it's meant to be doing. In the past, ponies have charged at the judges and then wouldn't be caught again easily. It is not fair to expect a youngster to know what to do with a jumping lane, first time, when the eyes of the world are upon it!

 

Make sure you can catch your pony when loose schooling it - perhaps have a bucket handy or some treats in your pocket on the day.

 

Where can I find the Grading Entry Forms?

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The grading entry forms and other information about the Grading dates and location are available on the Gradings page - click here to jump to that page.

 

How do I change the owner's details in an SPSS passport?

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When a pony holding ANY type of SPSS passport changes ownership, the passport must be returned to the SPSS Studbook Office within 30 days of purchase to have the new owner's details recorded.  Either the SPSS Transfer of Ownership form or a letter, receipt or bill of sale that is signed by the last registered owner and gives the new owners name and address should be sent with the passport and a cheque for £25 made out to "SPSS".  Click here for more info.

 

Note that the Head Office address to use is The Last House, Keysoe Row West, Keysoe, Bedfordshire MK44 2JJ (as at the top of this webpage) NOT our previous addresses (Sock Farm, Chilthorne Domer & New Barn Farm, Ludgershall) that may be printed in the passport - the Studbook Office moved on 1st April 2014 and previously in 2004.

 

 

Are there any height restrictions?

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No adult stallion or mare over 158 cm will be eligible for SPSS grading but foals and youngstock with one SPSS graded parent and the other over height are eligible for a SPSS passport including registration and pedigree papers (regardless of expected adult height).

 

 

Can I use a prefix/suffix when naming my pony?

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The SPSS is a member of the Central Prefix Registry, and all breeders wishing to use a prefix or suffix when registering an animal with the SPSS must apply for approval and registration of that prefix before it can be recognised as their own (even if they have already registered the prefix with a different breed society or studbook). The SPSS will check with the Central Prefix Register on behalf of the breeder that this prefix is acceptable, but in order to avoid disappointment advises all breeders to consult the Central Prefix Register’s own web page http://www.centralprefixregister.com/  before finalising their choice.

 

The fee for Registering a Prefix is £50.  Please contact the Studbook Office (details at top of page) for forms etc.

 

How do I get a passport for my foal?

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Download and complete a Membership Form and the Passport Application Form; ensure that your vet takes a DNA sample (a few hairs from mane or tail put into a small plastic bag with the vet’s stamp or signature and showing the foal’s name) and that he/she completes the ID diagram on page 4 of the Registration Form.  It is now also mandatory for all foals to be microchipped which should be done at the same veterinary visit and the information recorded on page 4.  A checklist has been provided below to assist with your application.

 

Items required for SPSS Passport Issue:

  1. The original Covering Certificate given to you by the stallion owner.  Please ensure that you have completed the declaration of birth at the bottom of the page.  Note that the foal’s ID/Markings should be recorded on the Passport Application Form page 4.

  2. A completed and signed SPSS Passport Application Form (including the Identification Form on page 4 which has to be completed by a Veterinary Surgeon).

  3. A DNA hair sample (taken by your vet) in a plastic bag showing your vet’s signature and the foal’s name.

  4. Microchip barcode and number – PLEASE NOTE that we need one unused sticker for the foal’s passport.  Most providers give you several of these with the microchip.

  5. A completed SPSS Membership Form (unless already a member). This form is available to download here.

  6. If your foal has ONLY ONE SPSS GRADED PARENT we require the following  information from the UNGRADED dam or sire’s passport:

    • A photocopy of the first page of the passport giving his/her life number, details and passport issuer; 

    • A photocopy of his/her pedigree page; 

    • A photocopy of any grading information he/she has undergone with another society.

  7. The appropriate fee made payable to SPSS - see top of Passport Form for current fees.  Membership fees are given on the Membership Form.

NB please send all the above in an A4 envelope to avoid folding any of the forms.

 

A passport will then be issued by the Studbook Office.  Please note that if you wish to use a prefix/suffix then you need to register it with the Central Prefix Register via the SPSS Studbook Office (see here for more details) BEFORE your passport can be issued.

 

When does my foal need a passport?

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As at 23rd September 2009, the guidance on the DEFRA website includes the following question/answer:

 

"Q5. When do I need to apply for a passport? Foals have to have a passport and microchip by 31 December in the year in which they are born or 6 months after birth, whichever is the latest. Animals born before 1 July 2009 which, at that date, do not have a passport under the existing rules will have to have a passport and microchip by 31 December 2009.

 

After this latter date you should apply for a passport as soon as possible. Owners of horses that have not applied for a passport within the timescales outlined in paragraph one above are committing an offence under the Horse Passports Regulations 2009. You should apply for a passport as soon as possible.

 

Owners should note that if you apply for a passport after the timelines outlined in the first paragraph Part 2 of Section IX will be completed by the issuing body before the passport is issued, irreversibly excluding the animal from the human food chain. "

 

We recommend that you always check the DEFRA website (here) for the latest guidance.

 

What are the legal responsibilities of owners in relation to equine passports?

 

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Overview

All horses (including ponies and donkeys) must have a valid horse passport.

To apply for a passport you must be the owner of the horse. You can be fined up to £5,000 if you don’t have a valid horse passport.

A horse must not have more than one passport.

The horse’s rider or keeper must have the passport with them at all times when they’re with the horse, unless it’s in a stable, grazing in a field, or being moved by foot. Owners can take their horses for short rides without one.

You (or the horse’s main keeper) may have to show the passport to a Trading Standards inspector or an animal health officer.

Your horse’s passport is valid for its life. When the horse dies you must return the passport (within 30 days) to the Passport Issuing Organisation (PIO) that issued it to have it invalidated. You can request that they return it.

A foal must have a passport within 6 months of birth or before 31 December in the year of birth, whichever is the later.

 

Section IX of the passport

Horses can be declared as ‘intended’ or ‘not intended’ for the human food chain in Section IX of its passport. Your vet must record any medication or injections your horse is given in Section IX unless the horse has been declared as ‘not intended” for the human food chain.

 

Selling or buying a horse

You must give the passport to the new owner if you sell (or transfer ownership) of your horse - if you don’t, you could be prosecuted.

You must notify the relevant PIO that you’re the new owner within 30 days if you buy (or otherwise take ownership of) a horse.

Contact your local Trading Standards office if someone tries to sell you a horse, pony or donkey without a passport.

 

Importing or exporting a horse, pony or donkey

Any horse, pony or donkey you import from a European Union (EU) country must have a valid passport issued by an authorised PIO in the EU. If the PIO is unauthorised or there’s no passport, you must get a passport from an authorised PIO in the UK within 30 days of importation. Contact the Defra Horse Passports office if you’re importing or exporting a horse, pony or donkey from outside the EU.

 

Contact details

For more information about horse passports, contact the Defra Helpline on 08459 33 55 77 (Monday to Friday, 9am to 5pm) or by email to defra.helpline@defra.gsi.gov.uk . You can also write to them at: Defra, Nobel House, 17 Smith Square, London SW1P 3JR

 

Click here to download the above information as a PDF file.

 

The Sports Pony Studbook Society

Studbook Office:   The Last House, Keysoe Row West, Keysoe, Bedfordshire MK44 2JJ

Tel: 07703 566066 or 

A Private Limited Company - Companies House (Cardiff) Registration No. 4106148

Registered Office:  11, Forts Orchard, Chilthorne Domer, Yeovil BA22 8RH